Event Co-ordinator (Contract role)

RunDerby

To provide organisational and administration support and responsible for the marketing and promotion of RunDerby events. To complete key activities on a flexible working basis, except when required on the event weekends.To apply, please go to https://www.runderby.co.uk/we-are-recruiting/ to download the application form.

Location

DE21 4FZ

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Salary

1800 per annum

Hours

Casual Hours

Contract

Contract/Temporary

Placed on

Wed 18th January, 2023

Closes

2023-01-18

Sport / Activity

Running

Job Reference

Interview Date

2023-01-20

RunDerby Event Co Ordinator Contract Advert Dec 2022 V4.1[…]RunDerby Event Co Ordinator Contract Description Dec 2022 V3RunDerby Event Co Ordinator Person Specification Dec 2022 V3

Key Activities
• Manage the event/business administration and act as point of contact for the business as and when required.
• Place orders with suppliers as and when necessary.
• Liaise with stakeholders when required including but not exclusive to sponsors and partners, charities, and event leaders.
• Develop, manage and co-ordinate the arrangements in the Race Village including delivery of infrastructure and overnight security. Under guidance, obtain public liabilities, risk assessments and licences where necessary.
• Lead and provide information and resources for the commentator for event day.
• Co-ordinate the organisation and prizes of the presentations on event day, including the communication and arrangement of stakeholders presenting.
• Co-ordinate the entertainment on both the course and event site at the events.
• Liaise with the official charity to encourage fundraising, promotion of the charity and arrangements on the event days.
• Arrange business/resident communications/letters.
• Support the Race Director with advanced warning notices on the course.
• When possible, arrange collection and return of keys and resources such as radios.

Marketing/Promotion
• Plan and lead on the marketing and promotion of the events.
• Produce marketing material and liaising with sponsors, partners and charities to incorporate relevant branding.
• Responsible for sourcing, writing content and sending event newsletters.
• Manage the social media sites, including Twitter, Facebook and Instagram.
• Contribute to content on the event websites.
• Highlight potential PR/media stories and liaise with the media, charities and entrants to manage the full process including writing press releases where required.
• Produce marketing reviews for the Race Director when required.
• Lead and manage on capturing the event weekend with content for the website and social media, as well as for future promotional use.
• Respond, on an as needed basis, to queries on social media and communicate relevant activity to the team when necessary.

IT & Entries
• Respond, on an as needed basis, to non-entry related queries.
• Regularly update the content of the website including prompt upload of results, photos and content after the event.
• Ensure the file server remains secure and organised at all times.

General Responsibilities
• Comply with all health and safety and data protection policies and legislation in the performance of the duties of this post.
• Comply with all of RunDerby and associated event policies and procedures.
• Support the Race Director and carry out any other reasonable duties within the overall function commensurate with the level of responsibility of the post.